Run every wedding from first inquiry to last dance.
WIbookAI keeps your inquiries, packages, contracts, payments, couple planning and the wedding-day run sheet in one place, whether you run a venue, cater, DJ, shoot photos or design the florals. It was built inside a working wedding venue and catering business.
No card to start. Then $59 a month.
Less chasing, fewer surprises
Inquiries live in email, Instagram DMs and voicemail, and you almost double-booked a Saturday.
Every inquiry lands on one Leads board, and every date shows its status on the calendar.
Deposits are tracked in a spreadsheet you hope is current.
Each event shows what has been paid, what is due and when, from one payment ledger.
Couples email guest lists, song lists and timelines the week of the wedding.
Couples plan in their own portal, and you see it as they go.
What it does today
One record follows each couple from the first inquiry to the last dance, so nothing is typed twice.
Inquiries to booked dates
Your website inquiry form feeds a Leads board. Move a couple from new, to toured, to proposal sent, and book the date when they say yes.
Services and packages
Price your packages flat, by the hour, per guest or per item. A package starts the quote, and venue and catering totals sit on the same booking.
Contracts couples sign online
Send the agreement as a private link. The couple signs on their phone, and the signed PDF lands in the event's documents.
Deposits and payments that add up
Record deposits, installments and refunds against each event. Balances and due dates agree on every screen.
A planning studio for your specialty
DJs plan crates, song requests, cues and the run of show. Photographers build the shot list. Florists, planners and other vendors get a plan for their own work.
A private portal for every couple
Couples get their own planner: budget, checklist, guests and RSVPs, invitations, vendors, timeline and files. DJ clients add their music requests.
Floor plans and seating
Venues lay out tables on their own map and seat guests by household. Couples can work on the layout too.
Event prep and the run sheet
Tasks, vendor assignments, final walkthroughs and a printable wedding-day run sheet, so your team knows what happens when.
Your data, protected
Owner and staff roles keep money and contracts with the owner. Encrypted backups. Deleted events wait 30 days in Trash.
Built for vendors too
DJs, photographers, florists, planners and caterers use the same workspace. Your packages start each quote, and the studio holds the plan for each wedding you work.
Up and running in an afternoon
Create your business
Sign up, name your venue or business and add your contact details and logo. Skip anything and finish it later.
Add packages and bookings
Add your services and packages, and import the weddings you already have from a spreadsheet, with prices and what has been paid.
Invite your team
Give staff their own logins, and send each couple a link to their portal.
One price for every business
Venue or vendor, however big your team. Try everything free for 60 days first.
$59 / month
or $590 per year, two months free
60-day free trial. No card to start.
- Your whole team: owner and staff logins, no per-seat fees
- A private portal for every couple you book
- Services and packages, plus the planning studio for DJs, photographers and other vendors
- Online contract signing, payment ledger, documents and templates
- Floor plans, seating, invitations and RSVPs
- Event prep, vendor directory and wedding-day run sheets
- Encrypted backups
See a sample venue before you sign up.
Walk through Willow Creek Barn, a fictional venue with a season of sample weddings.